Privacy Policy for EBITS Company Limited's
Presence Facial Recognition Mobile App (a.k.a "Presence")

Last Updated: 20th June, 2024

Introduction

Welcome to Presence, an attendance checking system that utilizes facial recognition technology to streamline attendance management. At Presence, we are committed to protecting the privacy and security of your personal information. This Privacy Policy outlines how we collect, use, disclose, share, and retain Facial Biometric Data collected through our app.

Information We Collect

Presence collects Facial Biometric Data solely for the purpose of attendance verification. When you use our app, we may collect, process, and store images of your face. This data is collected with your explicit consent and is necessary for the functionality of our service

How We Use Information We Collect

Facial Biometric Data collected by Presence is used only for the purpose of attendance verification. We do not use Facial Biometric Data for any other purpose without your express consent. The data is processed using facial recognition algorithms to match your face with your identity for attendance tracking.

Disclosure and Sharing of Your Information

Presence does not disclose or share Facial Biometric Data with third parties except in the following circumstances:

  • With your explicit consent.
  • When required by law or to comply with legal process.
  • To protect the rights, property, or safety of Presence, its users, or the public.

We do not sell, rent, or trade Facial Biometric Data to third parties for marketing or advertising purposes.

Retention of Your Information

Facial Biometric Data collected by Presence is retained only for as long as necessary to fulfill the purposes outlined in this Privacy Policy. We will securely delete or anonymize Facial Biometric Data when it is no longer needed for attendance verification purposes, or when you request its deletion, unless retention is necessary to comply with legal obligations.

Security of Your Information

Presence employs industry-standard security measures to protect the confidentiality, integrity, and availability of Facial Biometric Data collected through our app. We implement technical, physical, and administrative safeguards to prevent unauthorized access, disclosure, alteration, or destruction of Facial Biometric Data.

Your Rights

You have certain rights regarding your Facial Biometric Data collected by Presence, including:

  • The right to access and review your Facial Biometric Data.
  • The right to request correction of inaccurate or incomplete Facial Biometric Data.
  • The right to request deletion of Facial Biometric Data.
  • The right to withdraw consent for the collection and processing of Facial Biometric Data.

To exercise these rights or for any inquiries regarding our privacy practices, please contact us using the information provided below.

Changes to this Privacy Policy

Presence reserves the right to update or modify this Privacy Policy at any time. We will notify you of any material changes by posting the updated Privacy Policy on our website or through other means of communication. Your continued use of the app after the posting of changes constitutes your acceptance of such changes.

Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

EBITS Company Limited
Opposite Presbyterian Guest House,
Adum – Kumasi
Ghana
+233 204093530
info@ebitsgh.com

By using Presence, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.