Privacy Policy for EBITS Company Limited's
Shares Management System

Last Updated: 20th June, 2024

Introduction

EBITS Company Limited ("we," "our," or "us") is committed to protecting the privacy and security of the personal information of our clients and their shareholders. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information in connection with the use of our Shares Management System (the "System"). By using the System, you agree to the terms of this Privacy Policy.

Information We Collect

  • Personal Information: We collect personal information about shareholders, including but not limited to names, addresses, email addresses, phone numbers, identification numbers, and bank account details
  • Shares Information: We collect and manage information related to the shares held by shareholders, including the number of shares, transactions, and related financial information
  • Company Information: We collect information about the companies whose shares are managed by the System, including company name, registration details, and other relevant corporate information

How We Use Information We Collect

We use the collected information for the following purposes:

  • Shares Management: To accurately manage and record shareholder information, shareholdings, transactions, and distributions
  • Communication: To communicate with shareholders and companies regarding their shares, dividends, and other relevant matters.
  • Compliance: To comply with legal and regulatory requirements, including reporting obligations.
  • System Improvement: To enhance and improve the functionality, security, and user experience of the System.

How We Share Information

We may share your information with:

  • Service Providers: Third-party service providers who assist us in operating the System, conducting our business, or servicing you, provided that these parties agree to keep this information confidential.
  • Legal Authorities: Government authorities or other entities as required by law, regulation, or legal process.
  • Company Clients: Information may be shared with the company whose shares are being managed for the purposes of shareholder communication, reporting, and compliance.

Data Rentention

We will retain your information for as long as necessary to fulfill the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by law.

Security of Your Information

We implement a variety of security measures to maintain the safety of your personal information. This includes the use of encryption, access controls, and regular security assessments to protect your data from unauthorized access, alteration, disclosure, or destruction.

Your Rights

You have the right to:

  • Access: Request access to the personal information we hold about you.
  • Correction: Request correction of any inaccurate or incomplete personal information.
  • Deletion: Request the deletion of your personal information, subject to legal or contractual restrictions.
  • Objection: Object to the processing of your personal information in certain circumstances.

Changes to this Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this Privacy Policy periodically.

Contact Us

If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:

EBITS Company Limited
Opposite Presbyterian Guest House,
Adum – Kumasi
Ghana
+233 204093530
info@ebitsgh.com

By using our Shares Management System, you acknowledge that you have read and understood this Privacy Policy and agree to its terms.