Shares Management System
Last Updated: 20th June, 2024
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Introduction
EBITS Company Limited (“we,” “our,” or “us”) is committed to protecting the privacy and security of the personal information of our clients and their shareholders. This Privacy Policy outlines how we collect, use, disclose, and safeguard your information with our Shares Management System (the “System”). By using the system, you agree to the terms of this privacy policy.
Information We Collect
- Personal Information: We collect personal information about shareholders, including but not limited to names, addresses, email addresses, phone numbers, identification numbers, and bank account details.
- Shares Information: We collect and manage information related to the shares held by shareholders, including the number of shares, transactions, and related financial information.
- Company Information: We collect information about the companies whose shares are managed by the System, including company name, registration details, and other relevant corporate information.
How We Use Information We Collect
We use the collected information for the following purposes:
How We Share Information
- Shares Management: To accurately manage and record shareholder information, shareholdings, transactions, and distributions.
- Communication: To communicate with shareholders and companies regarding their shares, dividends, and other relevant matters.
- Compliance: To comply with legal and regulatory requirements, including reporting obligations.
- System Improvement: To enhance and improve the functionality, security, and user experience of the System.
We may share your information with:
- Service Providers: Third-party service providers who assist us in operating the System, conducting our business, or servicing you, provided that these parties agree to keep this information confidential.
- Legal Authorities: Government authorities or other entities as required by law, regulation, or legal process.
- Company Clients: Information may be shared with the company whose shares are being managed for the purposes of shareholder communication, reporting, and compliance.
Data Retention
We will retain your information for as long as necessary to fulfill the purposes outlined in this privacy policy, unless a longer retention period is required or permitted by law.
Security of Your Information
We implement a variety of security measures to maintain the safety of your personal information. This includes using encryption, access controls, and regular security assessments to protect your data from unauthorized access, alteration, disclosure, or destruction.
Your Rights
You have the right to:
- Access: Request access to the personal information we hold about you.
- Correction: Request correction of any inaccurate or incomplete personal information.
- Deletion: Request the deletion of your personal information, subject to legal or contractual restrictions.
- Objection: Object to the processing of your personal information in certain circumstances.
Changes to this Privacy Policy
We may update this privacy policy from time to time. Any changes will be posted on this page with an updated “Last Updated” date. We encourage you to review this privacy policy periodically.
Contact Us
For any questions or concerns regarding this Privacy Policy, please contact us:
EBITS Company Limited
Atwereboana Avenue, Adum – Kumasi
Email: info@ebitsghana.com
Phone: +233 204093530
By using our Shares Management System, you acknowledge that you have read and understood this Privacy Policy and agree to the terms outlined herein.
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- +233 204 093 530
- info@ebitsgh.com
- operations@ebitsgh.com
- Atwereboana Ave. Adum, Kumasi - Ghana
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